Know which trades are cleared and insured,
and which are about to lapse.
TradeClear checks every trade's WSIB clearance each night. It reads the expiry date off their insurance too. When one lapses, you hear that morning, not at the audit.
Free for 14 days, on the whole plan. We take a card up front and charge it on day fifteen. Cancel before then in one click and pay nothing. From $149 a month.
| Trade contractor | Trade | Status | WSIB clearance | Insurance |
|---|---|---|---|---|
| Grand & Sons Electric Cleared to 20 Nov, insured to 1 Mar | Electrical | Active | 20 Nov · 91d | 1 Mar · 192d |
| Delta Framing & Carpentry Insurance expires in 9 days | Framing | Expiring soon | 20 Nov · 91d | 30 Aug · 9d |
| Northgate Roofing Systems Insurance expired 4 Aug | Roofing | Lapsed | 20 Nov · 91d | 4 Aug · expired |
| Simcoe Excavation Co. Waiting on WSIB number and insurance | Excavation | Pending | no account number | not on file |
The roofer texts a photo of their renewal from the truck. The badge goes green on its own. Nobody at your office had to ask twice.
Why this exists
Hiring an uncleared contractor is your liability, not theirs.
Hire a trade with no valid clearance and you can be left owing their unpaid premiums. Fines run into six figures. That is section 141 of the Ontario Workplace Safety and Insurance Act.
The most a company can be fined for one breach of the Act.
How long a WSIB clearance lasts. Most expire on four fixed dates a year: 20 February, 20 May, 20 August and 20 November.
How often your office re-types every account number into the WSIB portal, one at a time. Then files the results where nobody can find them.
What changes
The same job, minus the four afternoons.
How it goes now
- Twenty account numbers, typed into the WSIB portal one at a time, four times a year.
- Certificates saved to a folder nobody can find eighteen months later.
- A policy lapses in March and you hear about it in June, from an auditor.
- "Can we pay Northgate?" is a phone call, and the answer is a shrug.
How it goes with TradeClear
- Anything close to lapsing is asked about every night, the rest in turn, and the page WSIB served is kept as proof.
- Certificates are read on arrival and tracked to the day they run out.
- Anything about to lapse gets chased by text before anyone in your office notices.
- The answer is one screen, worst first, with the document behind every row.
How it works
Four steps, and only one of them is yours.
Invite a trade by text
Business name, trade, and the mobile number of whoever actually holds the paperwork. They get one text.
They tap the link, on site
No password, no account, no app. It asks for their WSIB number and a photo of their certificate. That is the whole of it.
We check, every night
We ask WSIB direct, and keep the page it sent back as proof. Anything close to expiry gets chased every night. We check the certificates rather than take their word for it.
You hear when it matters
Every night at two. Your accounts payable desk gets one email listing what to hold. Quiet nights send nothing.
The audit pack
One button, and the whole binder.
A ZIP with a folder per trade. Inside it: the dated page WSIB sent back on every check, the certificates they gave you, and a plain summary of each one. Nothing is ever rewritten. Checks are only ever added. That is the only reason the pack is worth showing to anyone.
Why the record holds up
A file an auditor can read without taking your word for it.
The page, not a summary of it
Each check stores what WSIB actually returned, and when. A retyped result proves nothing.
Append-only history
Checks are added, never rewritten. What the roster said last November is still in the pack you export today.
Nobody else gets a look
A certificate is only ever shown to someone signed in to your own account. There are no ads, and nothing on the page tracks you.
Pricing
Priced on how many trades you carry.
Canadian dollars, per month. Ontario customers pay 13% HST on top. Every plan starts with the same free 14-day trial. You get the whole plan, not a sample of it. Cancel from the billing portal whenever you like.
Starter
$149 / month
or $1,490 a year, two months free
One site, one superintendent.
Start free- Up to 25 trades
- A WSIB check every night, with the page kept as proof
- Insurance dates read off the certificate
- A nightly email to accounts payable
- Audit pack export
Growth
$299 / month
or $2,990 a year, two months free
Several sites, and a trade list that turns over.
Start free- Up to 75 trades
- Everything in Starter
- Chasing by text, so nobody in your office asks twice
Enterprise
$599 / month
or $5,990 a year, two months free
A trade list nobody can hold in their head. Past 250, talk to us.
Start free- Up to 250 trades
- Everything in Growth
- Access set per project
- Exports built for your accounts team
Your trades are never charged, and never have to sign up. They get a text, they send two things, and that is the whole of it. Other compliance networks bill each trade hundreds of dollars a year just to prove they are insured. Your trades add that back into their prices.
Every plan gets the nightly check, the stored proof, the certificate reading, the hold flags and the audit pack. None of it is an upgrade. A cheaper plan that quietly did less would tell you that you were covered when you were not.
Questions
The things people ask first.
Does this replace pulling a clearance certificate myself?
It runs the same lookup for you and keeps the result. The certificate is still WSIB's document. TradeClear stores their page word for word rather than reprinting it. If a contract needs a formal certificate, get that from WSIB direct.
What happens if the WSIB portal is down?
Nothing changes. A portal we cannot reach tells you nothing about a trade. So the last result stands, and the row says when it was confirmed. Turning someone else's outage into a red badge would send a crew home over nothing. That is the one mistake this software cannot afford.
Do my subcontractors need an account?
No. They get a link, they use it, and that is the whole of it. The link works for their business only. You can send a new one if it went to the wrong number.
Can it stop a payment?
No, and it is built not to. When a trade lapses, TradeClear flags it for your accounts payable desk. Holding a payment is your call, under your contract. No software should be making it for you.
What if the photo of the certificate is unreadable?
We store the document either way, and the row says a person needs to look at it. A certificate we cannot read is still a certificate you have on file.
What does the trial include?
Fourteen days on whichever plan you pick, and you get all of it. Every trade that plan covers, not a sample of three. That is enough to load your real trade list and watch them upload from their phones. You can export an audit pack with the proof inside it. We take a card at signup and charge it on day fifteen. Cancelling before then is one click and costs nothing. If a plan lapses later, the account goes read-only rather than dark. Your roster, your history and your audit pack all stay.
We already track this in a spreadsheet. Why change?
A spreadsheet holds what somebody typed into it. It cannot tell you a certificate expired last Tuesday. At an audit it proves nothing, because the cell could have been changed yesterday. TradeClear does the checking itself. It keeps the page WSIB sent as the record, and cannot rewrite it after the fact. The spreadsheet is fine right up until somebody asks you to prove it.
Where is my data?
In a Cloudflare database and file store. Documents are private. They are only ever shown to someone signed in to your own account. We sell nothing, and the app carries no ads and nothing that tracks you.
Stop finding out at the audit.
Set it up with one trade this afternoon. You can watch the whole thing work before you decide anything.
Fourteen days free. Cancel before day fifteen and pay nothing.